---
title: Recruitment Flow Chart
description: "**Recruitment Flow Chart** | **Enquiry comes in**Source: Indeed/ Refer a friend/ Facebook/ GoogleEntered on Pipedrive | | --- | | **Organise dog assessment if needed**(for households with any of the previously prohibited breeds or if they have more than 2…"
url: "https://handbook.co.uk/docs/recruitment-flow-chart/"
updated: "2025-08-13"
category: Foster Carer Policies and Procedures
tags:
  - Recruitment Flow Chart
---

# Recruitment Flow Chart

**Recruitment Flow Chart**

| **Enquiry comes in**Source: Indeed/ Refer a friend/ Facebook/ GoogleEntered on Pipedrive |
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| **Organise dog assessment if needed**(for households with any of the previously prohibited breeds or if they have more than 2 dogs).By Recruitment Team |
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| **Initial contact** **to assess or not**By Recruitment Team |
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| **Offer Initial visit, if suitable**When completed, mark as done on Pipedrive. By Recruitment Team  |
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| **Book on to Introduction to Fostering session, if suitable.**When attended, mark as completed on Pipedrive By Recruitment Team*Enquires who have recently (within 2 years) fostered or is a current foster carer transferring, do not need to attend the ‘Introduction to Fostering Session’ |
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| **End enquiry if not suitable** (EG; no spare bedroom, does not have permanent residency, etc) By Recruitment Team  |
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| **Consider need for second opinion / in-person visit** From the Social Work Team. Discuss with Registered Manager.By Recruitment Team  |
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| **Send Application form** (once IV AND Intro session completed, if enquirer wishes to proceed and no significant concerns noted).**Also send STF dates**Mark as sent on PipedriveBy Recruitment Team  |
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| **Application form received** |
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| **Check for missing information** (including sending additional info sheets for address/employment history).**Check declaration form** to ensure they have completed with ‘none’ or any convictions.**Send out any further consent forms** for adult members of the householdBy Recruitment*Mark as ‘received’ on Pipedrive* |
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| **Monitor to ensure STF completed before panel** (ideally by midway/within 8 weeks, all applicants must attend our STF).Once completed can move to a panel date in ‘assessment’ pipeline.By Recruitment |
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| **Email and notify Registered Manager, Support Services and Training Manager of new application.**Move to ‘assessment’ pipeline. Once allocated move to “need to complete STF”By Recruitment  |
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| **Notify Finance to pay RAF bonus to carer.**Set activity on Pipedrive to monitor payment of second instalment.Update RAF bonus documents to track ‘5 a year’ scheme (for FH and SCF foster carers).By Recruitment |
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